Zelos Team Management: let your team claim their own shifts and tasks
Zelos is a self-signup app that lets volunteers, crew or contractors claim work instead of being assigned.
- Free plan with unlimited team members
- Mobile and browser apps
- No credit card needed
You post the work. Your people pick what fits
Everyone stays coordinated in one place.
You post tasks or shifts
Describe the work, set the slots, and publish to your team.
People choose what fits
Team members browse open work and sign up on their own terms.
Chat keeps it together
Message individuals or talk in task-specific channels. No side apps needed.
What teams replace with Zelos
Built different from scheduling software
Free to start, fair to scale
Unlimited team members, no credit card required. Pay only when you need more volume or advanced features — never per person.
Same process at any size
Handle ten people or ten thousand with the same simple workflow. Growth doesn't require system overhauls, new tiers, or training.
No algorithms assigning work
People know their own capabilities better than software. Zelos lets them choose what fits — no auto-assignment, no black-box scheduling.
Up and running in five minutes
No demos, no onboarding calls. Just sign up and go.
Create your account
30 secJust pick a login method or create a password. That's it. No surveys, no credit card information.
Start a team
1 minGive it a name. You'll get a personal invite link anyone can use to join.
Post your first tasks or shifts
2 minAdd a title, description, and how many people you need. Members see what's open and sign up for what fits.
Share your link
1 minDrop it in a group chat, email, or print it on a flyer. Approve joining members. The app download is not required, Zelos also works in any browser.
Watch signups roll in
You see who signed up, chat with them, and track completion.
Built for teams like yours
Zelos fits when people need to choose, claim, and complete work.
Volunteer management
Post opportunities, let volunteers sign up for what they can do, and stop chasing people with spreadsheets and reply-all emails.
On-demand staffing
Fill shifts fast with workers who want to be there. Handle variable demand without building a scheduling department.
Team gamification
Turn routine work into friendly competition with points, leaderboards, and recognition that keep people coming back.
Community and groups
Give your members a shared space to contribute without the noise of social media or the overhead of project tools.
Grassroots campaigns
Rally supporters around causes and actions. Coordinate hundreds of people through one link. No training, no onboarding deck.
Service dispatch
Push tasks to mobile workers and let them claim jobs in the field. Simple dispatch without the enterprise price tag.
What our users say
"It has been a fabulous experience, Zelos is an awesome tool from people who get it and care. The developer team are super responsive to any requests or ideas and fast on turnaround on any bug. I wish all software companies were like that."
Alex H.
Community Programs Director
Retail
"Great experience overall, I'm feeling lucky to have found Zelos. Onboarding the volunteers has been working well. I was a little concerned as not all are tech savvy but following the link and downloading the app proofed no problem."
Gee W.
Usher
Entertainment
"Easy to use and extremely useful. It has helped us organise our different teams of volunteers based on skill sets and interests so we can assign tasks easily. For small non profits like us, the free package has what we need and more."
Charbel T.
President
Non-profit management
Frequently asked questions
What is Zelos Team Management?
Zelos Team Management is a task and shift signup app for teams that coordinate work: volunteer organizations, on-demand workforces, community groups, and field service teams. Admins post work, team members claim what fits them, and everyone coordinates through built-in chat. Free for unlimited team members, no per-seat pricing.
Who uses Zelos?
Volunteer coordinators at nonprofits and churches, staffing managers at agencies and event companies, community organizers, brand ambassador programs, youth programmes, disaster response teams, and field service dispatchers. Anyone whose work involves posting tasks or shifts and letting people sign up.
Is Zelos really free?
Yes. The Standard plan is free forever with unlimited team members, unlimited administrators, browser and mobile apps, in-app messaging, and CSV exports. It has limits on concurrent active tasks (25), archive size (last 100 tasks), and chat history (10,000 messages). Paid plans starting at $99/month remove these limits and add bulk operations and advanced features.
How is Zelos different from scheduling software?
Scheduling apps assign people to shifts algorithmically. Zelos doesn't. Members see what's open and pick what they want; there is no auto-assignment. It works for teams where people know their own availability better than software does.
Where is Zelos based and is it GDPR-compliant?
Zelos is built in Estonia, EU. GDPR-compliant by default. Your team data stays in EU data centers. No cookies are set without consent. No data is sold to third parties or used for advertising.
Can I try Zelos before talking to sales?
Yes. Sign up at https://app.getzelos.com/signup with no credit card and no sales call. Most teams have their first tasks posted within five minutes. If you need a demo, you can book one, but it's optional.